Tachograph law compliance, just like general driving compliance, is essential. As such, drivers and fleet managers need to get down to brass tacks of the legal side of tachographs.
Tachographs have a central role when it comes to the implementation of EU Driver’s hour regulations. They collect lots of useful data, which can then downloaded using tachograph readers. This data is useful for fleet management as well as in maintaining road safety.
Starting May, 1st 2006, all vehicles with a gross mass of 3,500kg or above that were registered needed to be fitted with digital tachographs. Those that were registered prior to this date also required the same, but drivers had a choice between analogue and digital ones.
For fleet vehicles that are liable to EU and AETR rules, tachograph usage at all times is a requirement. Today, most drivers and fleet managers are apprised of tachograph usage. However, some still encounter problems when it comes to compliance. In this article, we’ll show you a few tips to help with compliance.
Tachograph Compliance Tips
Always adhere to download deadlines
As part of tachograph obligation, it is stipulated that data from the tachograph be read at least once every 90 days. Except for Ireland, where the limit is 21 days, elsewhere in Europe data from the driver’s card must be read at least once 28 days.
Keep the drivers informed of their responsibilities The EU specifies that all the tachograph regulations are to be observed by drivers and fleet vehicle operators. To make certain this is met, fleet managers should see to it that their drivers are well-informed of their duties. Note that the compliance rules slightly vary depending on which tachograph (digital or analogue) is in use.
Also, drivers are expected to produce the relevant records when they are asked for by transport bodies.
Prevent unauthorized access to tachograph data
Fleet companies have an obligation of ensuring no external or unauthorized personnel get access to these records. Company cards have proved to be useful and practical when it comes to driver’s data protection. They are set to lock-in data before a vehicle is used. They also lock out the data in the event a vehicle is no longer on the operator’s fleet. Further, archived data should be safely stored, and companies such as FleetGo UK have been useful in ensuring such. Apart from that, always check and confirm that back-up and recovery systems are included when going for a secure storage system.
Set in place an effectual training plan
Establishment of a training plan goes a long way in helping drivers learn tachograph usage. The training program should also be extended to other employees, such as analysts, trainers, and office staff.
Keep a record of any unrecorded activity
Driving a tachograph equipped vehicle without a driver card is considered as an offence. Should the card be damaged or lost, only a 15-day allowance is given to drive without it.
In the event you lose it, you should put in place measures that will allow you to account for the unrecorded activity.
Switch to automatic processes
Data stored in the driver’s card, as well as tachograph, can be download either manually or automatically. Although manual downloading works just fine, it sometimes can be tardy and exacting.
For this reason, automatically scheduled downloads are preferred. Using tachograph analysis systems that support this option eliminates any worry about overrunning the set dates. Among others, the above tips will ensure that you are safe when it comes to tachograph compliance.